Privacy Statement

Roy Bari Durga Puja

Last updated: July 2026

Roy Bari Durga Puja is a family-organised cultural and religious celebration hosted by the Roy Family in Lelystad, the Netherlands.

We value the privacy of our guests and visitors and are committed to handling personal information responsibly, transparently and respectfully.

This page explains what information we collect, why we collect it, how long we keep it, and how you may manage or delete your information.

Information We Collect

Depending on how you interact with Roy Bari Durga Puja, we may collect:

Guest Invitation Information

First name
Last name
Email address (if provided)
Mobile or WhatsApp number
City
Invitation code
Invitation status

Registration Information

Number of adults attending
Number of children attending
Preferred visit day(s)
Number of vegetarian guests
Food allergy information
Car registration number (if requested)
Registration status
Attendance status
Check-in information during the event

Technical Information

Our website may collect limited technical information necessary for website functionality, including:

IP address
Browser information
Device information
Cookies required for website operation
Form submission data

Roy Bari Durga Puja is a free community event and no payment information is collected.

Why We Collect Information

We collect personal information only for purposes directly related to Roy Bari Durga Puja.

This includes:

Sending invitations
Managing registrations
Managing guest capacity
Sending confirmations
Sending updates and reminders
Managing waiting lists
Generating QR codes for entry
Event-day check-in
Planning future Roy Bari Durga Puja celebrations
Inviting previous attendees to future Roy Bari Durga Puja events

We do not sell personal information.

We do not share personal information with third parties for commercial purposes.

How Invitations Work

Some guests receive invitations because:

they are personally known to the Roy Family;
they have attended Roy Bari Durga Puja previously;
they have expressed interest in attending in previous years.

Invitation information is used solely for Roy Bari Durga Puja related communication.

Guests may:

accept invitations;
decline invitations;
update registrations;
cancel registrations;
permanently delete their information.

Public Registration

On selected days, Roy Bari Durga Puja may be opened for public registration.

Public registrants voluntarily provide information required for event planning and management.

During registration, visitors are informed that:

their information is used only for Roy Bari Durga Puja communication;
they may update their information;
they may cancel their registration;
they may permanently delete their information.

Waiting Lists

When registration capacity is reached, submissions may be placed on a waiting list.

Waitlisted guests receive communication explaining:

their registration is not yet confirmed;
they may update submitted information;
they may cancel participation;
they may permanently delete their information.

Verification and Security

To protect personal information, Roy Bari Durga Puja uses verification procedures before allowing modifications.

Verification codes may be sent to:

registered email addresses;
email addresses voluntarily provided by guests.

Verification codes are used for:

updating registrations;
cancelling registrations;
deleting personal information.

Verification codes automatically expire after a limited period.

QR Codes

Registration confirmations may contain QR codes.

QR codes are used only for:

validating registrations;
simplifying event entry;
reducing administrative effort during the event.

QR codes do not contain financial information.

Attendance Tracking

At the event entrance, registrations may be marked as:

checked in;
attended;
not attended.

Attendance information helps the Roy Family:

understand participation levels;
improve future planning;
manage invitation capacity for future years.

Data Retention

Information may be retained for future Roy Bari Durga Puja invitations.

This enables the Roy Family to stay in touch with previous attendees and invite them to future celebrations.

Information is retained only for Roy Bari Durga Puja related purposes.

Guests may request deletion at any time.

When information is deleted, the following may be permanently removed:

registration records;
invitation records;
verification tokens;
QR-related information;
invitation history associated with that record.

Deleted information cannot be restored.

Guests who wish to attend again in future years are always welcome to register again.

Your Rights

Under the General Data Protection Regulation (GDPR), individuals have the right to:

Access

Request information about the personal data we hold.

Rectification

Correct inaccurate or outdated information.

Restriction

Request limited processing of personal information.

Erasure

Request deletion of personal information.

Withdrawal of Consent

Withdraw previously given consent.

Objection

Object to future communication.

Roy Bari Durga Puja provides self-service tools wherever possible to help guests exercise these rights.

Managing Your Information

Guests may use the links provided in invitations, confirmations or registration emails to:

update registrations;
cancel registrations;
decline invitations;
request deletion;
permanently delete information.

Where available, these actions can be completed directly through our online management tools.

Additional requests may also be submitted directly to the Roy Family.

Google Analytics

Roy Bari Durga Puja uses Google Analytics to better understand how visitors use our website and to help improve the visitor experience.

Google Analytics may collect information such as:

pages visited;
browser type;
device information;
approximate geographic location;
session duration;
referring websites;
interactions with the website.

Google Analytics does not provide us with personally identifiable information unless such information is voluntarily submitted through our forms.

Information collected through Google Analytics is processed in accordance with Google’s privacy practices.

Google Privacy Policy:

https://policies.google.com/privacy

Cookies

Roy Bari Durga Puja uses cookies that are necessary for the operation of the website and may also use analytics cookies provided by Google Analytics.

Cookies may be used for:

website functionality;
registration forms;
session management;
security features;
analytics and website performance measurement.

Cookies are not used for advertising, profiling or commercial marketing.

Visitors may disable cookies through their browser settings, although certain features of the website may not function properly.

Sharing Information

Roy Bari Durga Puja does not sell, rent or commercially distribute personal information.

Information is only accessible to members of the Roy Family involved in event administration.

Trusted third-party providers may occasionally be used for:

website hosting;
email delivery services;
Google Analytics;
website security services.

Such providers process information only to the extent necessary to deliver their services.

Contact

If you have questions regarding privacy, data protection or would like to exercise your GDPR rights, please contact the Roy Family using the contact information available on our website.

We strive to handle personal information respectfully, transparently and responsibly while preserving the warmth, intimacy and community spirit of a traditional Barir Puja hosted by the Roy Family.

Cookie Notice

RoyBari.nl uses essential cookies and Google Analytics cookies to understand website usage and improve visitor experience.

By continuing to use this website, you agree to our use of cookies as described in this Privacy Statement.

Consent

By using RoyBari.nl, registering for Roy Bari Durga Puja, or accepting an invitation, you acknowledge that you have read and agree to this Privacy Statement.